Search For Temp & Perm Candidates!
More on how we help schools below!
Recruiting For Your School Made Easy!
- Thousands of schools trust us.
- We help with all school staffing.
- Advertise your vacancies on our website (free).
- Try AvailabilityGrid to manage your own staff pools (free).
Managed Service Provision
Your school(s) can benefit from a fully managed recruitment service that saves you time, reduces costs, and ensures high-quality staff.
Operating within the Crown Commercial Service (CCS) framework, we take full responsibility for sourcing, vetting, and placing candidates, allowing school leaders to focus on what matters most: their pupils.
Since 2018 we’ve saved schools £331,000.00 through the CCS framework!
We can also offer this to you through your own Academy Trust procurement.
Schools Saved
£331,000.00
So Far!
Free Technology For Your School
Using technology in education is the way forward!
AvailabilityGrid works like a Master or Neutral Vendor – but with greater flexibility and control.
It helps schools to manage their pools of local staff, as well as those from other preferred agencies… even non-agency part-time employees.
This means schools aren’t restricted to a single supplier and can continue working with all their trusted partners while benefiting from:
- Full transparency over which staff are available & when.
- Detailed spend reporting.
- Comprehensive Management Information (MI).
You can book our staff there too!
Advertise teaching jobs
Want to recruit teachers yourself?
You can advertise any vacancy on our website for free – no strings attached.
We currently operate in:
- Hertfordshire
- Essex
- Cambridgeshire
- London
- Suffolk
- Norfolk
- Northamptonshire
- Lincolnshire
What schools are saying
“Great service, everyone listens to you and your requirements, excellent communication, and work beyond hours. 4myschools fully understands the pressures of placing the right people in the right roles, even at short notice. They are always my ‘go-to first.’ I trust their judgement and always seek feedback. An excellent service for a very delicate school job… very happy with our partnership.”
— Assistant Headteacher, Bishop Stortford High School
Schools Hiring – Quick & Easy
Recruiting teachers for your school can be a daunting and time-consuming task, especially when you’re dealing with last-minute absences or long-term vacancies.
Whether it’s filling a short-term gap or securing the perfect long-term fit, our whole school recruitment solution is designed to make your life easier.
We offer access to a pool of experienced teachers, support staff, SEN specialists, exam invigilators, administrators and more—saving you valuable time and effort. Our whole school recruitment approach means we can support your school’s entire staffing needs, from classroom cover to leadership roles.
With our expert support and a seamless, reliable recruitment process, we take the stress out of finding the right people, so you can focus on what truly matters: the success and wellbeing of your students.
Covering Essex, Suffolk, Norfolk, Northamptonshire, Hertfordshire, and Cambridgeshire, Lincolnshire and London we’re always nearby and ready to help.
Contact us to discuss how our whole school recruitment strategy can support your school.
We also have a page where you can search for temp and perm educators.
Most of our candidates aren’t listed on the prospecting page. Please reach out if you don’t find what you’re looking for!
Advertise Your Job Vacancies for Free
Finding the right staff for your school doesn’t have to be costly. With 4myschools, you can advertise your job vacancies for free on our website and attract a wide network of qualified education professionals. Whether you’re looking for teachers, support staff, or exam invigilators, posting your vacancies with us is quick, simple, and completely free of charge.
Once your job listings are uploaded, applicants will come directly to you. This streamlined process ensures you can find the perfect match for your school quickly and easily.
Take advantage of our free advertising, Start today!
Schools Hiring – 24/7 Supply Cover
We understand the challenges of securing dependable supply cover, especially when it’s needed at short notice. Whether you’re planning for the week ahead on a Sunday or dealing with an unexpected absence late in the evening, we’re here to assist.
Our 24/7 on-call service ensures you can manage staffing needs efficiently, no matter the time. You can reach us directly at 01245 353808, or for your regular teachers, easily book online using AvailabilityGrid here.
If you have any questions, please click here to see our FAQs or contact us 01245 353808.
Award-winning agency
Services we provide
4myschools schools recruitment agency builds valuable relationships with schools by connecting them to our extensive pool of registered and qualified teaching candidates. This service has seen us win numerous accreditations & awards for excellence. We can fulfil your staffing requirements across the following areas;
- Headteachers
- Secondary Schools
- Primary Schools
- Special Education Schools
We believe in fit, and we’re focused on making sure the candidate we supply integrates well within your school. It’s imperative that we find candidates with the right personality, skillset and teaching style — ensuring that pupils have access to the very best educators.
Why choose us
Experience
4myschools have been making a difference every day to schools, teachers and children since 2008. We offer the best advice, based on years of experience, extensive market analysis and local knowledge.
Trust
Part of our mission is our commitment to both schools and teachers to ensure that requirements are being met. With over 400+ collective reviews, 9.9/10 schools and teachers who have used our service would recommend 4myschools.
Our Promise
We’re committed to delivering exceptional service. If you’re not 100% satisfied, we’ll provide a full refund—no questions asked.
Supply Teacher Recruitment Agency
Finding high-quality supply teachers at short notice can be a challenge—but that’s where 4myschools schools recruitment agency can help recruit teachers & staff. As a specialist supply teacher recruitment agency, we maintain a strong network of experienced educators ready to support your school whenever the need arises. From emergency cover to planned absences and long-term roles, our supply teachers bring flexibility, subject knowledge, and a commitment to safeguarding and learning. We take care of the vetting, compliance, and logistics, so you can focus on what matters most—your pupils.
4myschools Crown Commercial Services
Supply Teachers and Temporary Staffing (STaTS) Framework supplier Lot1 and Lot 4
4myschools have been selected by Crown Commercial Services to provide supply teacher and temporary staffing services
Scope of the Framework
Lot 1
Lot 1 for the “Direct provision of Supply Teachers, Education Support Staff and other
temporary staffing services”
Lot 4
Lot 4 for “Education Technology platform provision of Supply Teachers, Education Support Staff and other temporary staffing services..”
The framework is for all temporary and fixed term teaching and non-teaching roles within the public sector to schools, colleges and other educational establishments.
4myschools are able to provide supply teacher services in the East of England under the framework as normal across the counties of Cambs, Essex, Herts, Norfolk and Suffolk as we have been for many successful years.
4myschools are providing services under Lot 1 of the Framework which is the provision of Supply Teachers, Unqualified Teacher, Education Support Staff and other temporary staffing services.
All nice and easy for schools to call off from the Framework as they effectively did in the past.
Benefits of the Supply Teacher Framework for Schools
The Department for Education requested Crown Commercial Services to establish a supply teacher framework to benefit schools and supply teachers. The framework focused on a number of aspects, key to these was the quality of screening and safeguarding performed by agencies.
To be on the framework agencies need to demonstrate that they have been certified by a recognised recruitment standards bodies such as the Recruitment and Employment Confederation and APSCO. 4myschools have been compliant with the Department for Educations safeguarding standards since we started.
Agencies also needed to comply with the Cyber Security Standards to reduce the risk of personal data being compromised.
Prices and Agencies Margin
There has been a lot of noise about the extent to which agencies have been perceived to be taking advantage of schools and teachers; the framework in part addresses this issue where all agencies were required to bid detailing their best margin and these margins were assessed against a national margin average.
Agencies outside the range of the margin average were unsuccessful. Schools have the ability to select agencies based on their distance from the school and margin charged. Margin under the framework is purely based on the gross pay to the supply teachers. Schools are able to select agencies via the “Agency Selection Tool”. 4myschools has always paid teachers fairly and we will continue to do this.
The framework opens up the opportunity for schools to pay teachers less and reduce the margin agencies charge via the framework. 4myschools and the schools we work with reject the notion of reducing teachers pay. 4myschools feel good teachers should be paid well to retain them in education and by providing an excellent service to schools and teachers we feel children and everybody benefits.
Agency Selection Tool
To get a copy of the “Agency Selection Tool” schools should contact supplyteachers@crowncommercial.gov.uk
Key benefits of using the framework are:
- Transparent charges detailing: The Supply Teachers gross pay, National Insurance, Pension Contribution, Holiday Pay, Agency Margin, Total Charge
- Background screening and safeguarding conducted to DfE standards
- All suppliers are audited and accredited to show they have the best practice standards in education recruitment
- Free transfer to perm (“temp-to-perm”) after 12 weeks in post, subject to 4 weeks’ notice
- Consistent Terms and Conditions
- Agencies are required to provide monthly Management Information to CCS to ensure full compliance with terms further protecting schools and teachers
Documents required from Schools to use the Framework
There are plenty of documents associated with the framework many of which schools do not need to use. The key ones are shown on the Crown Services web site (they are being updated so these may change..(as at 3 Sept 2018)).
Documents we consider to be relevant to schools are these and can be download from this page too:
- Supply Teachers Framework Schedule 1 Specification Version 3 – (22 Pages – includes Worker Request form and transfer fees)
- Supply Teachers Core Terms – (22 Pages (which will be attached to every assignment confirmation schools get from 4myschools when using the framework))
- Supply Teachers Framework Schedule 6 – Order Form Template and Call-Off Schedules Version 1 (4 pages required from schools using the framework – prepopulated with 4myschools details for ease)**
- Annex A RM3826 Worker Request Form (1 page Order form – Schools do not need to use this you can simply use your existing method of requesting services)
** This appears to be the only actual form required to instigate the call off from agencies – sign this and send it just once to your consultant and then your school can use the framework
Summary
We are looking forward to working with schools via the framework – whilst there are a number of documents associated with the framework the intention is clear and we will continue to work with schools and teachers to deliver the best service we can. Please let us know if you are unsure about any aspect of the framework and we will do our very best.
We are looking for more good teachers – if you are using the framework and want us to supply services to you please encourage your preferred teachers to contact us.
Why Use AvailabilityGrid?
Local Talent Pool
Schools often have their own contacts and part-time cover supervisors along with other supply teacher recruitment agency favorites to call on:
- Full safeguarding from your preferred agencies as normal
- Invite existing contacts to start the online talent pool
- Invite other good temporary workers as they attend the school
- Encourage good temporary workers to refer other temporary workers
- Refer temporary workers to preferred agencies to complete all safeguarding checks
- Once cleared invite your new temp workers to share with your school talent pool
Preferred Workers
Used by schools with volunteers, parents, retired teachers, catering staff, cleaners, & any agency staff.
Via any preferred agencies
Easy To Use
No software or changes to the schools existing infrastructure are required. Access is via an internet browser, from any device, desktop, or phone.
Find candidates 24/7
Open communication with candidates 24/7
Choose from a larger talent pool
See skills, reviews & proximity
Self-service, easy to set up
Transparency, flexibility & choice
Find the best available candidates
Reduce supply costs for every assignment
AvailabilityGrid for schools, trusts & temporary workers
Take control of your staffing needs with AvailabilityGrid – giving you greater flexibility and visibility to improve the quality of work for everyone.
We understand how challenging it can be to find and retain reliable, high-quality supply staff. Keeping them engaged starts with better communication — both with staff and the agencies that represent them.
Visibility of supply staff activity, with committed spend is an integral aspect of any platform that helps optimise staff allocation for improved outcomes at schools and Trust level.
Discover how AvailabilityGrid can streamline your staffing and improve outcomes.
Benefits for workers
– Choose when, where & with who you work
– Add any contacts to share availability & skills with
– Get offers from your contacts & chat
– Leave reviews for your contacts
– All your contacts can instantly see your availability & send offers for free
School Testimonials On AvailabilityGrid
“It’s a much easier way to book available supply staff, to see who is available and who isn’t.
When I call an agency, I give them the names of people I would like but seeing who is available is
much easier.”
“The teachers update their own calendars, and this gives us more freedom to pick. If there is a tricky
class and I know a supply teacher that is good, can see they are available and I send an offer
directly.”
“Teachers often come back quicker than via the supply agency other than when they are teaching.”
“It so quick, nice and easy to get things booked.”
“If there is a lag and sometimes there is, I leave it a little while and can come back. I’m not
constantly on it and get an alert when somebody applies.”
“Using it day-to-day is much quicker especially if you remember the teacher you had last time and
have been asked to see if they are available.”
“I like to be able to book teachers we regularly use. I tend to book them in advance to cover
courses, or teachers that have booked time off, not for same day sickness cover.”
“I like to be able to see available supply staff on the day I need them, to be able to choose who I want and
quickly send them an offer.”
“I still have to ring the agency for a couple of my other preferred supply staff who don’t use
updatedge at the moment.”
“I’ve used the app a lot recently”. “It’s so much easier than calling on the phone.”
Abbey finds using AvailabilityGrid far easier than ringing a recruitment agency to find out if somebody
might be available to cover.
“It’s easier to just open the app to see who is available, click on the specific date and then send an
offer.”
“I don’t need to call anybody to ring on my behalf to see if those people are available, I just do it
myself using the app.”
“It’s really easy when the teacher is in the school already, I send them an offer, the teachers looks at
their mobile app during the break and applies. I just confirm to the teacher and the agency and it’s
done, all online.”
Supply Staff
AvailabilityGrid offers schools a clear, real-time view of supply staff availability, simplifying the process of booking cover. By streamlining communication and offering transparency, it helps schools quickly secure the right staff when needed. Staff can easily update their availability, and schools can make instant bookings, ensuring a smooth and efficient staffing experience every time.
How To Start
1. Book a school demo
Arrange a call and we’ll show you how AvailabilityGrid works and how it can help you.
2. Create an account
Add Supply Staff, Teachers, Support Staff, and any agency contacts to connect with instantly.
3. Get started
Search for Teachers & Support Staff near you.
AvailabilityGrid FAQ’s
What is the cost?
AvailabilityGrid is free to use.
Most schools use the free option.
Busy schools have an optional monthly subscription.
Can I use AG & other agencies at the same time?
Yes – Offers can be made and confirmed via the Booking Platform or not as determined by your school.
What does 4myschools charge for assignments booked via AG?
Assignments booked via the booking platform with 4myschools are provided at a reduced fee.
If using the CCS Framework charges are are detailed in the CCS Lot 4 CCS tool and documentation.
Assignments in any part booked outside the Ed Tech Booking Platform under Lot 1 are subject to Lot 1 agreed rates.
Please contact 4myschools for more details.
What do I need to do to start using the service?
It’s self-service and easy to use. 4myschools can help you to set up.
Three core steps are:
- Confirm your school details (automatically uploaded)
- Add your profile image
- Invite existing contacts to share their availability
Invitations can be by: giving them a printed invitation, by adding your contacts email, or by asking them to download the AvailabilityGrid mobile app and to add you as a contact.
Once your invitation is accepted you will see their availability, can send offers and book them in via any preferred agency. You can chat with them and send documents via the chat service and see the status of the offers and confirmed bookings on the day, week, month schedule.
How do I book a worker on AG?
It’s designed to be straight forward.
- Create a job/vacancy offer e.g. “Year 6 Cover”
- Select the date/s start & finish times
- Add offer notes, (optional)
- Send the offer to all contacts or specific contacts
- Choose from the preferred applicant/s
- Confirm to that applicant/s & mutual agency
The number & quality of contacts invited to your talent pool is a significant determinant to fullfillment. The larger your network the greater the probability of success.
There are many additional features you’ll see when trying the service.
What will my existing Lot 1 agencies charge me?
4myschools contracted with CSS at a very low flat fee for all assignments booked via AvailabilityGrid.
Bookings confirmed to other preferred agencies via the AvailabilityGrid justify a reduction in the normal traditional margin too.
4myschools are unable to determine the margin traditional agencies charge for events confirmed with them via the AvailabilityGrid – this should be agreed between the school and the preferred agency.
It would reasonable for a school to argue the margin should be similar to the 4myschools flat Availability assignment charge.
Referral of workers to 4myschools
There is an option to refer workers to 4myschools should you be unable to agree a reasonable flat rate margin with an agency. Once the safeguarding checks are complete, the referred workers will be available as a contact via AvailabilityGrid & can be booked via 4myschools too which will reduce the agency margin to a low flat fee agreed with CCS. Please see the 3rd Party Transfer.
Can I use the AG with any CCS Lot 1 agencies?
Yes AvailbilityGrid can be used with any contingent workers with any agencies, including all agencies in Lot 1.
Warning, some traditional agencies may be hesitant, and prefer you not to use the Ed Tech Platform as you have transparency choice flexibility and control.
Agencies do NOT need to use the ed tech platform or make any changes, or pay any fees, if your school uses the ed tech platform.
When you confirm an offer to your preferred applicant, the system will send an assignment confirmation request to your selected agency contact.
Important: To ensure the safeguarding obligation are compliant the school must receive the normal assignment confirmation from you selected agency for each confirmed worker.
Can I use the AvailabilityGrid Platform and not the CCS Lot 4 Framework?
Yes – CCS approved AvailabiltyGrid can be used by any school with any agencies and any workers all can be outside the CCS or any other framework. It is up to you to decide.
We used a software application in the past and it didn't work very well, how is this different?
It’s difficult to get a software application to work perfectly for all users. We too have had many ups and downs as it was developed with schools.
The best way to answer this is, is to try the Education Technology Platform and establish if it does what you need, and let us know if not.
There is plenty on the development road map and the service might be just about to release that feature you need, so please let us know what you need.
We already use a software application it does most of what we want, why is this different?
A broad question and best to speak with us to establish which gaps can be addressed.
Or simply try the service using the 42 day, 6 week free trial to see for yourself.
Will there be a 3rd Party Transfer fee for referrals to 4myschools?
Depends on the contact with your agency.
Most agency contracts include a 3rd Party Transfer fee for workers originally introduced to the school by the agency.
If the school refers workers to 4myschools we will undertake the safeguarding clearing, after 3 months (subject to your agency contract) of referred workers not attending the school the 3rd Party Transfer fee obligation lapses.
Referring workers to 4myschools makes them available via the ed tech booking platform and reduces the agency margin as per Lot 4.
Under the CCS framework agreement there is no provision for 3rd party transfer fees
I'm too busy, I don't have time to look at this, how much time will it take to set up?
Most Headteachers and Cover Supply Managers struggle to find time with so many obligations we understand that. We designed the application to be self-service, it does the heavy lifting.
The only items you need to do are:
- Check your school details
- Add your profile image, and
- Invite or search for your preferred contacts
or give them a printed invitation to your supply workers when you next see them.
Total set up time is less than 30 mins and we will help you to get started.
Best thing to do before you start is to gather the email addresses of preferred contacts you want to know the availability off e.g. your part-time employees, volunteers, supply teachers and teaching assistants from agencies. Paste these email addresses from a spreadsheet into the invite tab and you’re set.
We’ll walk you through the process, to help, it’s nice and easy to get started..
Why should I use AG, I normally just email or call?
Most good agencies provide 24/7 support to schools and do everything they can to deliver an exceptional service.
Late night, early morning and weekend requirements are typically pinch points where demand is irratic or high, at these times schools can be left short or uncertain as to who will be appointed.
Being able to offer work and fill vacancies from the comfort of home via a mobile phone makes sense, removes delay and anxiety. It’s at times like this Headteachers & Cover Managers really benefit from access to their online bank of good workers.
The hybrid model is to continue with emails and calls, whilst transacting via the Ed Tech Platform to suit how you prefer using the platform when it adds value.
Can I use the AvailabilityGrid Platform and email or call as normal?
Yes – The AvailbilityGrid can be used as much or as little as the school wants, in alliance with traditional phone calls and emails.
Schools relationships with existing preferred agency contacts and workers continues as normal.
Assignments in any part booked outside the AvailabilityGrid are subject to the Lot 1 agreed rates. This would be the same for all agencies.
What can I do when my agency refuses to accept bookings
Most good agencies are delighted to recieve booking orders.
An order via the Ed Tech Platform is the same as asking a supply teacher if they can also cover tomorrow, and letting your agency know the supply teacher agreed.
The only difference is the supply teacher recieved the offer via the Ed Tech Platform and the school confirmed to the worker, automatically sending the booking order / assignment request to the selected mutual agency. There really is little difference.
There are many agencies willing to receive Ed Tech Platform booking orders directly, including 4myschools.
If your existing agency refuses to support your booking requests via the Ed Tech Platform please refer the workers to 4myschools or other agencies that will.
4myschools will make the referred workers available to you via the Ed Tech Platform once they have been through the safeguarding process.
My preferred agency doesn't want to use the AvailabiltiyGrid with our school what do I do?
Your agencies don’t need to use any aspect of AvailbilityGrid
Schools and workers use the Ed Tech Platform and agencies can is they want to.
No agency has to make any change to their processes at all.
Agencies simply recieve emailed booking requests from the school when the school confirms a booking and selects preferred applicants and the mutual agency.
- Agencies do not need to use the platform with the school
- Agencies do not pay any fees at all, for receiving orders, or anything else
- There is no charge to any supply teachers or any temporary staff using the Ed Tech Platform
Your preferred agency has no obligation to use the Ed Tech Platform.
You can continue to trade with them as you normally do, other than they will get direct orders to supply teachers you’ve chosen to confirm vacancies to.
Can I rate my contacts on the AvailabilityGrid?
Yes – Ratings are very helpful –
5 Star Rating & Public Reviews
You can leave a star rating and review for any of your contacts including your agencies. These can be public reviews that anybody can see.
When you add a new rating your contact will get an alert and will be able to see the star rating and review you left.
As you contacts recieve further ratings the platform show the average rating for the contact and you can access the reviews.
Private Reviews
There is an option to leave private for your eyes only reviews that only you see for all your contacts too.
An example of a private note might be: “Contact available via Agency B @£30 per day, Agency C @£38 per day, Agency D @ £45”
Can I use AvailabilityGrid with my agency?
Yes. AvailabilityGrid is designed to be fully open and can be used by any school with any agencies.
Can I refer my contacts to 4myschools to add to Availability Grid talent bank?
Yes – 4myschools will help set up and will clear any referred workers through the safeguarding process to make them available via AvailabilityGrid.
Can our Academy Trust use the AvailabilityGrid with our schools?
Yes – The AvailabiltiyGrid Platform can be used by individual Academy Trust Schools or all the trust schools.
Can we set up a talent bank for local cluster schools?
Yes – Simply encourage each cluster school to invite their preferred supply teachers and non teaching support staff from the Ed Tech Platform to share their availability. Those workers can search for an add each of the cluster schools who will be able to see those contacts availabiltiy and offer them work.
4myschools will help set up the cluster talent bank and will undertake the safeguarding obligations for referred workers if the existing agencies are unable to support the creation of the cluster schools own talent bank.
Fill a teaching vacancy for your school today
